MOTLogsdocumentation

Signing off a site for the month

This page is for Authorised Examiners who need to sign off each station's MOT log at month end.

How do I sign off a site?

Requires the Authorised Examiner role.

  1. Select Monthly sign-off in MOTLogs, or open the Sign Off button on a station's page (see below).
  2. Choose the Month. If you have several organisations, choose the Organisation too.
  3. Find the site's row. It must show Ready. If it shows Needs justification, select Review n at-risk and add comments first.
  4. Select Sign off , for example Sign off September. A window titled Sign off <site> ยท <month> opens.
  5. On the Comments tab, type your Authorised Examiner Comments if you have any.
  6. Open the Signature tab and draw your signature in the pad. Select Clear Signature to start again.
  7. Tick Please confirm you are happy. The pad locks once ticked.
  8. Select Submit.

A toast says "Your sign off have now been noted and an email will be sent detailing this". The window closes and the row changes to Signed off.

Can I sign off from a single station's page?

Yes. When one station is selected, section pages such as the MOT log show a Sign Off button in the page header if your role allows it, which opens the same window. Once the station is signed off the button becomes Signed Off; select it to see the saved sign-off.

What if the sign-off fails?

Message Meaning What to do
"The signed document could not be created" The signed PDF could not be built Try again; contact support if it repeats
"The signed document could not be stored" The PDF could not be saved Try again later
Network issue message Connection dropped Check connection and submit again

Nothing is recorded when a failure message appears. The row stays Ready.

How do I close the window without signing?

Select Cancel, the close icon, or press Esc. Nothing is saved.

Reference

Step Control
Open Sign off on a Ready row
Comments tab Consultant Comments, Authorised Examiner Comments (2,000 characters each)
Signature tab Signature pad, Clear Signature, Please confirm you are happy
Save Submit
Leave Cancel, close icon, Esc