Uploading a test station's certificates

This page is for garage owners and Authorised Examiners who want to store a station's certificates in MOTLogs, such as calibration or equipment certificates, so they are on hand for a DVSA audit.

Where do I upload a certificate for a station?

1. Open Test stations in the sidebar and choose the Organisation.
2. Click the station's row. It must be verified.
3. Open the Certificates tab.

The tab has a form headed Certificates on the left and a list headed Certificates List on the right. The list says "No certificates for this station yet." until you add one.

To see all certificates for a whole organisation in one place, use the page described in Compliance certificates list.

How do I add a certificate?

1. Select New to clear the form.
2. Choose a Certificate Type from the dropdown. The choices are the station certificate types MOTLogs knows about.
3. Under Upload Certificate, select Browse and choose the file.
4. Set From (the date the certificate starts) and To (the date it expires). To defaults to 31-Dec-9999, meaning no end. Set a real expiry date for a certificate that expires.
5. Select Submit Certificate.

MOTLogs shows "The certificates have now been saved" and the certificate appears in the list.

What files can I upload?

Because images are shrunk to 320 by 240, a photographed certificate can become hard to read. Upload a PDF whenever you can.

Once a file is chosen, the upload box shows a preview and disappears. To use a different file, select New and start again.

What if the save is refused?

• No file chosen: "Please upload a certificate."
• No type chosen: "Please pick a certificate type."

Both are checked before anything is sent. Fix the form and select Submit Certificate again.

How do I download, change or remove a certificate?

• Download: select the download icon (an arrow into a tray) at the start of the row. The file opens in a new browser tab.
• View or change: when the tab opens, MOTLogs loads the first certificate in the list into the form. Clicking other rows does not load them. To correct a certificate, remove it and add it again with New.
• Remove: select Click to remove (a minus in a circle) to end the certificate now. It stays in the list, and Click to reinstate (a plus in a circle) brings it back.

The list columns are Certificate Type, a start date and an end date. Use Search to find a row. The Current toolbar button switches between the default view and a view that includes older records. Its label does not change when you use it.

Reference