Where documents come from

This page is for station owners, AEs and quality control managers who ask how documents get into MOTLogs and what the Documents page can and cannot do.

How do documents get into the Documents list?

You do not upload documents on the Documents page. MOTLogs adds a document to the list itself when you complete a monthly sign-off. Each sign-off produces a PDF record, and that PDF is listed against the station.

The friendly name shows what produced it:

• Attested - <station ID> - <month> for an attestation sign-off.
• summary - <station ID> - <month> for a summary sign-off.

The Type column shows PDF for these files. A document takes the station's site number, so each appears under the correct station.

If you have not signed off any month, the list is empty.

Can I upload my own files, such as calibration records or insurance?

Not on the Documents page, and not in the signed-in area of MOTLogs today. The page has no upload button, no drop zone and no add button. Keep your own station records (equipment calibration, insurance, training) in your own filing system and refer to them in your audit routine; see Keeping a station audit-ready.

Are there categories, expiry dates or renewal reminders for documents?

No. Documents have no category field and the page does not remind you when a document expires. A document has a start and end date stored against it, but these are not shown in the list by default, and no reminder is sent.

Expiry dates exist for station compliance certificates, which are listed separately. See Compliance certificates list.

Can I delete a document?

No. The Documents page has no delete button, and the details window is read-only. Documents are kept as a history of what was signed off.

Do I need a paid plan to see documents?

Yes in effect. The list only includes stations that have an active paid subscription. A station without one shows no documents even if sign-offs exist. If a station's documents vanish, check that its plan has not lapsed.

Reference